The purpose of this section is to provide procedures for the consultation process.
(A) A meeting of all employee representatives and the city representative shall be held no later than October 1 of each year to review the consultation procedures and to discuss matters within the scope of consultation and the data relating to the matters that the employee representatives desire to have available during the consultation process. The city representative shall make reasonable efforts to obtain data and shall present it to the employee representative by November 15 of each year.
(B) All matters within the scope of consultation which employee representatives might propose shall be submitted in writing to the city representative by December 1 of each year. All matters which the city might propose shall be submitted in writing by the city representative to the appropriate employee representatives by January 15 of each year. No proposal may be considered that will affect the ensuing year's budget unless the same was submitted by December 1, in the case of the employee representative, and by January 15, in the case of the city representative.
(C) An initial meeting to discuss the written proposals shall be held within ten days after the submission of the city representative's proposals, but in no event later than January 15 of each year. Matters of city wide concern shall be discussed in joint meetings between the city representative and the employee representatives of all the certified employee organizations. “Matters of city wide concern” are those matters requiring major budgetary financing or having an impact on city employees generally, as determined by the City Manager.
(D) Subsequent consultation sessions shall be arranged by mutual agreement of the city representative and the employee representative.
(E) Upon completion of consultations, a “memorandum of understanding” shall be prepared by the City Manager and signed by the City Manager and the employee representative. The signed memorandum shall be forwarded to the City Council for its acceptance, rejection, or modification and acceptance.
(F) Any time limit provided in this section may be extended by mutual agreement of the city representative and the employee representatives.
(Ord. 867, passed 5-12-75)