City Council Regular Meeting - Minutes

Mon., Nov. 27, 2017

Mayor Drotzmann called the regular meeting to order at 7:00pm. Present were Councillors Hardin, Primmer, Gutierrez, Beas-Fitzgerald, Myers, Smith, Kirwan, and Davis. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Thomas Creasing, Clint Spencer, Larry Fetter, and Lilly Alarcon-Strong. News media present were Jade McDowell from the East Oregonian and Michael Kane from NE Oregon Now (arrived at 7:02pm exited at 7:42pm). The pledge of allegiance was given.  

Recognition - Bulldogs State Championship

Mayor Drotzmann congratulated the Bulldog football team on their State Championship win against Churchill at Hillsboro (applause by all members in Council Chambers).

Citizen Input

Louis Hanson- invited everyone to attend the guided tour of the Journey to Bethlehem at 855 W Highland Ave on December 1, 2, and 3 from 5-8:30pm.

Jackie Lentin 111 W Beech Ave- stated she received concerning comments from someone in a wheelchair that they were unable to use part of the sidewalk at 8th and Orchard as it is damaged and not completely wheelchair accessible. Mrs. Lentin asked that they City look into this area.

Consent Items

Councilor Primmer moved and Councilor Myers seconded to approve all Consent Agenda items, to include:

  1. Announcement of standing committee vacancies for the unexpired portion of a:
    1. Remaining 3 year term beginning October 24th, 2017 and ending June 30th, 2020.
      1. Hispanic Advisory Committee- position #2
    2. 3-year term beginning January 1st, 2018 and ending December 31st, 2020.
      1. Budget Committee- positions: #4, #5, and #6
      2. Recreation Projects Fund Advisory Committee- positions: #3 and #4
      3. Faith-Based Advisory Committee- positions: #1 and #2
    3. Remaining 1 year term beginning January 1st, 2018 and ending December 31st, 2018.
      1. Faith-Based Advisory Committee- position: #4
    4. 4-year term beginning January 1st, 2018 and ending December 31st, 2021.
      1. Eastern Oregon Trade and Event Center Board- City of Hermiston, position #2
    • (Deadline to apply for all Committees and Boards is November 29th, 2017 or open until filled)
  2. Minutes of the November 13th, work session and regular City Council meeting. 
  3. Minutes of the October 12th, Parks and Recreation Committee meeting.
  4. Minutes of the October 16th, Hispanic Advisory Committee meeting.
  5. Minutes of the November 3rd, Public Safety Committee meeting.
  6. Replat- Wyant and Griffin replat containing two R-1 lots located at 505 NW Butte Drive and 826 W Hartley Ave.
  • Motion carried unanimously.

Resolution No. 2081

Expanding boundaries and changing the name of the Hermiston Enterprise Zone – was read and discussed. Assistant City Manager Morgan gave a brief presentation stating the resolution would continue its expansion of the Enterprise Zone area to include more areas outside of the city limits and change the name from the Hermiston Enterprise Zone to the Greater Hermiston Enterprise Zone. The HEZ has been an extremely valuable incentive in enabling large and small employers to expand and has been directly involved in attracting $83 million of new capital investment, 362 new jobs, and total new annual cash payroll of $9.65 million from 2008 through the end of 2016.

After some discussion, Mayor Drotzmann asked that Fire Chief Scott Stanton verbally recap what he had written and submitted earlier today.

Fire Chief Stanton stated he fully supports economic growth but is concerned that the fire department will be unable to handle all the growth unless there are enough tax revenues in order to expand personnel and equipment for the fire department in order to cover all the growth.

Councilor Davis moved and Councilor Smith seconded to approve Resolution No. 2081 and lay upon the record. Motion carried unanimously.

Dewatering Equipment Install at the Recycled Water Treatment Plant from Stettler Supply Company.

City Manager Smith stated in January, the City Council approved Resolution 2049 to raise sewer rates for the purpose of implementing a long-term solution for disposing of solids created by the Recycled Water Treatment Plant.  The identified dewatering solution will allow the city to remove solids on a more regular basis by taking the solids to the dump and at a much lower cost than what the City is currently doing. The City is also working with local farmers who will be able to use these items for their crops. The City received 4 bids for the dewatering equipment install and, after further research, Anderson Perry Engineering recommends awarding the contract to Stettler Supply Company, the low bidder, for $1,529,235. 

Councilor Hardin stated the City needs to make sure they see the value in the product and not give it away for free like the City had previously done with water, the Council agreed.

After some discussion Councilor Primmer moved and  Councilor Kirwan seconded to authorize the City Manager to award the contract for the Biosolids Treatment & Disposal Improvements to Stettler Supply Company for $1,529,235. Motion carried unanimously.

(Michael Kane exited the meeting 7:42pm)

October Financial Report

Councilor Hardin moved and Councilor Kirwan seconded to approve the October Monthly Financial Report as presented by City Manager Smith. Motion carried unanimously.

City Manager Smith stated the Mark Krawczyk, the new Finance Director, will start on December 11th but will come in this week for a few days to participate in City training.

Committee Reports

Hispanic Advisory Committee:

Councilor Gutierrez stated the Committee had presenters from CASA, the School District, and an organization collecting signatures for IP22.

Parks and Recreation:

Director Larry Fetter gave Committee information regarding:

  • Reviewing fees and policy recommendation updates for the Community Center
  • Festival Street tree lighting ceremony
  • Interpretive panels along trails, parks, and Disk Golf Course
  • Disk Golf Course use
  • Harkenrider Senior Center
  • Updates for Sunset and Greenwood Parks
  • Skate Park
  • Pendleton’s BMCC pool and its expensive 20,000 gal per day leak.

Conference Committee:

City Manager Smith stated the Committee received updates from the Parks and Recreation staff and the Chamber. Both groups are continuing to move towards the January 1st switch out date and setting up a meeting for the financial wrap-up some time in January.

Mayor Drotzmann stated the City will continue to help the Chamber reach their goals regarding their budget and transitional move from the Community Center.


City Manager Smith stated the Board approved the Venuworks contract, a company who will begin operating the facility on January 1st. They have started working on business plan model and, working with the Board to find a General Manager. City Manager Smith stated he is working with the County to have a joint meeting regarding these issues.

Mayors Report

Mayor Drotzmann again congratulated the Bulldogs football team on their State Championship win. Will be attending the League of Cities meeting on Thursday and Friday and the Oregon Business Plan meeting on Monday as well.

Council Report

Councilor Myers, Hardin, and Smith stated they attended the National League of Cities City Summit and were able to attend meetings related to:

  • Neighborhood Program - Grants to assist neighborhoods to promote and organize activities to better help give them a sense of community.
  • FEMA Information - Know FEMA rules to make sure organizations receive all available resources.
  • Education on Federal Aviation Administration - Great education and resources to take back to the Airport Advisory Board.
  • Parks and Recreation Information regarding skate parks and connecting children with outdoors.
  • Top small city issues - including: economic development, infrastructure, public safety, budgets, and housing, same issues as our city.
  • Opioid statistic information.
  • Community Engagement & Revitalization with Magic Johnson - Helps rebuild urban areas with  theaters, Starbucks, etc and  hires all local contractors and employees to continue to help businesses and individuals be successful.
  • Inspirational speeches by Mark Kelly and Gabby Giffords.
  • City Branding

City Manager’s Report

City Manager Smith stated many staff members will be participating in High Performance Organization training for a few days this week. The Festival Street Project will go out to bid in December. Construction is continuing in lower level of the Carnegie Building.


There was no other business and Mayor Drotzmann adjourned the regular City Council meeting at 8:25pm.

/s/ Dave Drotzmann, Mayor

/s/ Lilly Alarcon-Strong, City Recorder

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