EOTEC - Minutes

Date: 
Fri., Feb. 10, 2017

Present were Board Members Byron Smith, Dan Dorran, Larry Givens, Ed Brookshier, Vijay Patel, Kim Puzey and Don Miller. Also present were Amy Palmer, Heather Cannell, Holly Lambert, Brad Washington, Jade McDowell of the East Oregonian, and members of the public.

Chairman Byron Smith called the meeting to order at 7:01 am.

Meeting Minutes

Dan moved and Larry seconded to approve the meeting minutes from the regular Board meeting on January 27th. Motion carried unanimously.

Maintenance/Operations Contract

Byron presented the Maintenance/Operations contract. Kim asked if a lawyer has reviewed it. Byron answered no. Ed moved and Kim seconded to approve the maintenance/operations contract with the suggestion that Gary Luisi review the contract in the next six months. Motion carried unanimously.

January Financial Report

Finance Director Amy Palmer presented the January report. Amy highlighted that one million was moved from investments bringing cash on hand to 1.4 million and answered a question concerning TPA by Vijay.

Vijay moved and Dan seconded to approve the January Financial Report. Motion carried unanimously.

Amy asked the Board if they would like to use the same process as the prior year for determining the 2017-2018 Budget. The Board all agreed to use the same process.

Larry noted the County will be sending their EOTEC contribution.

EOTEC Financial Event Report

The board requests to see the anticipated revenue and invoices sent on the report. Kim noted the deficiencies and thanked the financial team for having answers to the Board’s questions regarding the report.

Larry stated he appreciates the format of the report as it shows a profit for EOTEC, whereas the news constantly reports that we are losing money.

Hoteliers/Marketing

Vijay stated that we are -3.67% compared to last year for TPA collection and this month he anticipates substantially less revenue due to weather. Vijay made known we have collected $476,209 since the program began.

Ed noted that since we began the program, we generally grow from year to year, whereas this year we may see a decline.

Barn Report

John Eckhardt with Knerr Construction reported they are hopefully breaking ground this Tuesday. The biggest issue is the need to get the snow off the ground. Today John will be issuing addendums for plumbing. The last two large bids on the barns will go out soon for building scope work and electrical scope work.

Rodeo Report

Carl Hendon from Hendon Construction stated the 8-foot and 4-foot wall will be essentially complete by the day’s end. Tested for strength, the walls all meet PSI requirements. Hendon will be backfilling the arena and topping slabs soon with all concrete work expected to be complete by the end of March. At that point, work will begin on the bleachers. Hendon has picked up the pace and not fallen farther behind.

Governance

The Structure Committee reported to be on schedule to bring a draft to the next joint work session of the City Council and County Commissioners on March 27th at 6:00pm, City Hall.

Byron suggested the EOTEC board schedule a Neighborhood Meeting soon and come to the meeting with the game plan for parking during August to share with EOTEC’s neighbors. The meeting will serve to inform the neighbors and host discussion on renaming E. Airport Rd.

Dan suggested the meeting take place sooner, than later and requested Bryon look to an early March timeframe.

Operations

Heather introduced Brad Washington, EOTEC’s new admin assistant.

Non-Agenda Items

Byron announced the City Council will be hearing a Resolution to issue $1.75 million in bonds at the City Council meeting on Monday, Feb. 13th at 7:00pm and invited anyone who is interested to attend. The bonds will include EOTEC plus City projects packaged together for the best interest rate.

Larry reported a the County passed a resolution for a total cost of $1.3 million to be requested of the State of Oregon for repairs to be made to Ott Rd. and E. Airport Rd.

Public Comment

Mike Kay asked about timeline agreements for the County Fair and Rodeo.

Byron stated they are working on them and will bring them to the EOTEC Board.

Tom Roberts, Umatilla County Emergency Manager, announced a full meeting planning session for the Emergency Management Team to be held on March 18th.

Next meeting

The next regular meeting will be on Friday, February 24th, @ 7:00 am at EOTEC located at 1705 E. Airport Road, Hermiston.

Adjourned- at 7:42 am.


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